Job Offer Letter Template
Free job offer letter template for UK employers. Professional offer of employment letter with all essential terms.
Use this template to make a formal job offer to a successful candidate.
When to Use
Send this letter after verbal offer acceptance and before issuing the full employment contract.
Template
[Company Name] [Company Address] [City, Postcode]
[Date]
Private & Confidential
[Candidate Name] [Candidate Address] [City, Postcode]
Dear [Candidate Name],
Offer of Employment - [Job Title]
Following our recent discussions, I am pleased to offer you the position of [Job Title] at [Company Name]. We were impressed by your experience and skills, and believe you will be a valuable addition to our team.
Key Terms
| Term | Details |
|---|---|
| Position | [Job Title] |
| Start Date | [Date] |
| Salary | £[Amount] per annum, paid monthly in arrears |
| Working Hours | [X] hours per week, [days/pattern] |
| Location | [Address/Hybrid details] |
| Reporting To | [Manager Name/Job Title] |
| Holiday | [X] days per annum plus bank holidays |
| Notice Period | [X] weeks/months |
Conditions
This offer is conditional upon:
- Receipt of satisfactory references
- Confirmation of your right to work in the UK
- [Any other conditions, e.g., DBS check, medical clearance]
Next Steps
Please confirm your acceptance of this offer by signing and returning the enclosed copy of this letter by [date]. Following acceptance, we will send you a full employment contract and any additional documentation required before your start date.
If you have any questions about this offer, please do not hesitate to contact me.
We look forward to welcoming you to [Company Name].
Yours sincerely,
[Name] [Job Title] [Contact details]
Acceptance
I, [Candidate Name], accept the offer of employment as [Job Title] at [Company Name] on the terms set out above.
Signed: _________________________ Date: _____________
Customisation Notes
Salary
- Include any bonus structure if applicable
- Specify if salary is subject to review
Working Hours
- Be specific about days and times if relevant
- Include any flexibility or shift patterns
Location
- Include hybrid/remote working arrangements if applicable
- Specify if travel is required
Conditions
- Only include conditions you will actually enforce
- Be specific about what "satisfactory" means
Important Considerations
Before Sending
| Check | Detail |
|---|---|
| Verbal acceptance | Candidate has agreed in principle |
| Budget approved | Salary signed off |
| References | Know what you'll check |
| Start date | Realistic timeline |
Legal Points
| Issue | Guidance |
|---|---|
| Binding offer | Can be accepted = contract formed |
| Withdrawal | Difficult once accepted |
| Discrimination | Don't include discriminatory conditions |
| Conditions | Must be job-related |
Frequently Asked Questions
- What should a job offer letter include?
- A job offer letter should include job title, start date, salary, working hours, location, reporting line, and any conditions (like references or right to work checks). It should reference the full employment contract that follows.
- Is an offer letter legally binding?
- A job offer can become legally binding once accepted, even before the employment contract is signed. Be careful about the terms you include. Conditional offers (subject to references, etc.) provide some protection.
- Should I use an offer letter or go straight to a contract?
- Best practice is to send an offer letter first, allowing the candidate to accept the key terms, followed by a full employment contract. This confirms agreement before investing in detailed contract preparation.