Redundancy Letter Templates

Use these templates for each stage of the redundancy process.

At-Risk Letter Template

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[Company Name] [Company Address]

[Date]

Private & Confidential

[Employee Name] [Address]

Dear [Employee Name],

Notice of Redundancy Consultation - At Risk of Redundancy

I am writing to inform you that your role of [Job Title] is at risk of redundancy. This letter marks the beginning of a consultation process, and no final decisions have been made.

Background

[Explain the business reason for redundancy, e.g.:]

• Due to [reason: restructuring/downturn/technology changes/contract loss], the Company needs to reduce the number of [job roles] from [X] to [Y].
• The [Department/Team] is being reorganised, and your current role is potentially affected.
• The work you currently do will [no longer exist/be absorbed into other roles/be outsourced].

What This Means

Your role has been identified as potentially redundant. This means your position, not you personally, is at risk. At this stage, no decision has been made about your future employment.

The Pool

[If selection applies:] The roles at risk form a pool of [X] employees. We will select [Y] employees for redundancy using fair and objective criteria, which will be discussed with you during consultation.

[If role is unique:] As you are the only person in your role, there is no selection pool. However, we will still consult with you about the proposal and consider alternatives.

Consultation

I would like to meet with you to discuss this proposal. The purpose of consultation is to:

• Explain the situation fully
• Hear your views and suggestions
• Explore alternatives to redundancy
• Discuss selection criteria (if applicable)
• Consider suitable alternative employment

Consultation Meeting

Detail	Information
Date	[Date]
Time	[Time]
Location	[Room/Address]
With	[Manager name]

You have the right to be accompanied at this meeting by a work colleague or trade union representative.

Next Steps

Please confirm your attendance by [date]. If the proposed time is not convenient, please contact me to arrange an alternative.

During consultation, you may submit written suggestions or representations. I encourage you to share any ideas for avoiding redundancy or alternative roles you might be interested in.

Support

During this difficult time, the following support is available:

• [Employee Assistance Programme]
• [Time off for job searching - once notice given]
• [Outplacement support if offered]

This is a difficult situation and I appreciate the uncertainty this causes. Please contact me if you have any immediate questions.

Yours sincerely,

[Name] [Job Title]

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Selection Outcome Letter (Selected)

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[Company Name] [Company Address]

[Date]

Private & Confidential

[Employee Name]

Dear [Employee Name],

Redundancy Consultation - Selection Outcome

Following our consultation meetings on [dates] and the application of the selection criteria, I am writing to inform you that you have been provisionally selected for redundancy.

Selection Process

The selection was made using the following criteria, which were discussed during consultation:

Criterion	Your Score	Maximum
[Criterion 1, e.g., Skills]	[X]	[Y]
[Criterion 2, e.g., Performance]	[X]	[Y]
[Criterion 3, e.g., Attendance]	[X]	[Y]
Total	[X]	[Y]

[Explain outcome:] Regrettably, your overall score means you have been selected for redundancy. I appreciate this is very disappointing news.

Alternative Employment

[If no alternatives:] We have searched for suitable alternative roles within the Company but have been unable to identify any vacancies that match your skills and experience.

[If alternatives discussed:] During consultation, we discussed [role(s)]. [Explain outcome of those discussions.]

Next Steps

If you wish to make any further representations or have identified any roles you wish to be considered for, please let me know by [date]. Following this, I will write to confirm the final decision.

Right to Appeal

Once a final decision is made, you will have the right to appeal. Details will be provided in the confirmation letter.

Yours sincerely,

[Name] [Job Title]

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Notice of Redundancy Letter

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[Company Name] [Company Address]

[Date]

Private & Confidential

[Employee Name]

Dear [Employee Name],

Confirmation of Redundancy

Following our consultation process and my letter of [date], I am writing to confirm that your employment with [Company Name] will terminate by reason of redundancy.

Last Day of Employment

Your employment will end on [date]. This provides you with [X] weeks' notice as required by [your contract/statute].

Reason

Your redundancy is due to [restate business reason: restructure/reduced work/closure]. I confirm that this decision relates to your role and is not a reflection on your personal performance.

Redundancy Pay

Based on your length of service of [X] years and your current salary, you are entitled to a statutory redundancy payment of:

Element	Calculation
Years of service	[X] years
Weekly pay (capped)	£[amount]
Statutory redundancy	£[amount]
[Enhanced redundancy if applicable]	£[amount]
Total redundancy payment	£[amount]

Final Pay

Your final pay, to be made on [date], will include:

Element	Amount
Salary to [last day]	£[amount]
Notice pay [if applicable]	£[amount]
Redundancy payment	£[amount]
Accrued holiday	£[amount]
Total (gross)	£[amount]

Tax

Redundancy payments up to £30,000 are usually tax-free. [If over £30,000, explain tax treatment of excess.]

Time Off

If you have two years' service, you are entitled to reasonable paid time off during your notice period to look for work or arrange training. Please arrange this with your manager.

Company Property

Please return all company property by your last day, including [list items].

Reference

We will provide a factual reference on request to future employers.

Right of Appeal

If you wish to appeal against this decision, please write to [Name, Job Title] within [5] working days of this letter, stating the grounds for your appeal.

I would like to thank you for your service to [Company Name] and wish you every success in the future.

Yours sincerely,

[Name] [Job Title]

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Selection Outcome (Not Selected)

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Dear [Employee Name],

Redundancy Consultation - Not Selected

I am pleased to inform you that following the selection process, your role has not been selected for redundancy and your employment will continue as normal.

I appreciate this has been an anxious time and thank you for your patience and cooperation during the consultation process.

If you have any questions, please do not hesitate to contact me.

Yours sincerely,

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Key Points

Timing

Stage	Letter
Start of process	At-risk letter
After selection	Outcome letter
After consultation complete	Confirmation letter
If not selected	Confirmation of continued employment

Legal Requirements

Must Include	In Final Letter
Clear statement of redundancy	Yes
Last day of employment	Yes
Notice period given	Yes
Redundancy pay calculation	Yes
Right to appeal	Yes
Right to time off (if 2+ years)	Yes