Use this template to create a remote/hybrid working policy.

---

Remote Working Policy

[Company Name]

Policy Owner: [HR Director] Last Reviewed: [Date] Next Review: [Date]

---

1. Introduction

1.1 Purpose

This policy sets out the framework for remote and hybrid working at [Company Name]. It establishes the expectations, responsibilities, and support for employees who work from home or other locations outside the office.

1.2 Scope

This policy applies to:

• Employees with formal remote or hybrid working arrangements
• Employees working from home occasionally
• Managers of remote workers

---

2. Types of Flexible Location Working

Type	Description
Fully Remote	Work primarily from home with occasional office attendance
Hybrid	Regular split between home and office working
Occasional Home Working	Ad hoc home working as needed
Office-Based	Work primarily from the office

---

3. Eligibility

3.1 Criteria

Remote working arrangements depend on:

• Role suitability (some roles require on-site presence)
• Business needs
• Employee request (via flexible working process)
• Demonstrated ability to work effectively remotely
• Suitable home working environment

3.2 Requesting Remote Working

Formal requests for regular remote working should be made through the flexible working request process.

Occasional home working may be agreed informally with your manager.

---

4. Working Hours and Availability

4.1 Core Hours

Remote workers must be available during core hours: [e.g., 10:00-16:00] unless otherwise agreed.

4.2 Flexibility

Within reason, remote workers may vary their start and finish times, provided:

• Core hours are covered
• Contracted hours are worked
• Work is completed to standard
• Colleagues and clients can reach you when needed

4.3 Communication

You must:

• Keep your calendar up to date
• Respond to messages within reasonable timeframes
• Attend scheduled meetings (virtually or in person)
• Inform your manager of significant absences during the day

---

5. Home Working Environment

5.1 Workspace Requirements

You must have:

Requirement	Detail
Suitable workspace	Dedicated area for work
Appropriate seating	Suitable chair and desk
Reliable internet	Sufficient for video calls
Private space	For confidential calls when needed
Safe environment	Free from hazards

5.2 Equipment

The Company will provide:

• [Laptop/computer]
• [Monitor if required]
• [Keyboard and mouse if required]
• [Other equipment as agreed]

You are responsible for:

• Internet connection
• Electricity and heating
• General workspace furniture (unless reasonable adjustments needed)

5.3 DSE Assessment

Before starting regular home working, you must complete a home workstation self-assessment. If issues are identified, we will discuss solutions.

---

6. Health and Safety

6.1 Employer Duties

We will:

• Provide guidance on safe home working
• Supply suitable equipment
• Complete risk assessments
• Address issues raised

6.2 Employee Responsibilities

You must:

• Set up your workspace safely
• Complete the home working self-assessment
• Report any health and safety concerns
• Report any accidents or incidents
• Take regular breaks
• Maintain work-life balance

6.3 Mental Health and Wellbeing

Remote working can affect wellbeing. Please:

• Maintain regular contact with colleagues
• Take regular breaks
• Set boundaries between work and home
• Raise any concerns with your manager
• Access our [EAP/wellbeing support] if needed

---

7. Data Security and Confidentiality

7.1 Security Requirements

When working remotely, you must:

Requirement	Detail
Secure equipment	Lock devices when not in use
Password protection	Use strong passwords
Secure Wi-Fi	Use secure, password-protected networks
No public Wi-Fi	Avoid public networks for work
Screen privacy	Prevent others viewing screen
Document security	Secure confidential papers
Data disposal	Shred confidential documents

7.2 Confidentiality

• Be aware of your surroundings during calls
• Do not discuss confidential matters where others can hear
• Store confidential documents securely
• Return all documents to the office or destroy securely

---

8. Communication and Collaboration

8.1 Expectations

• Use agreed communication tools [Teams/Slack/etc.]
• Attend team meetings (virtually or in person)
• Participate actively in team activities
• Be responsive during working hours
• Use video where appropriate for meetings

8.2 In-Person Attendance

Remote workers may be required to attend the office for:

• Team meetings and events
• Client meetings
• Collaborative work sessions
• Training
• [Other occasions as needed]

Reasonable notice will be given for required attendance.

---

9. Performance Management

9.1 Expectations

Remote workers are expected to maintain the same performance standards as office-based colleagues.

9.2 Management Approach

Managers will:

• Set clear objectives and expectations
• Hold regular 1:1 meetings
• Provide feedback on performance
• Address any concerns promptly

9.3 Monitoring

We trust employees to manage their time effectively. We do not engage in excessive monitoring. However, we may monitor:

• Attendance at meetings
• Response times and availability
• Work output and quality

---

10. Expenses

10.1 Company-Provided

The Company will provide necessary equipment as outlined in section 5.2.

10.2 Employee Responsibility

You are responsible for household costs (electricity, heating, internet) which are generally not reimbursed.

10.3 Travel

If your work location is primarily home, travel to the office for meetings [is/is not] reimbursable.

---

11. Insurance and Liabilities

• Ensure your home insurance covers working from home
• You are responsible for your home and its contents
• Company equipment is covered by Company insurance
• Report any damage to Company equipment immediately

---

12. Ending Remote Working Arrangements

Arrangements may be reviewed:

• At your request
• If business needs change
• If performance concerns arise
• If the role changes

We will provide reasonable notice of any changes to working arrangements.

---

13. Related Policies

• Flexible Working Policy
• IT Acceptable Use Policy
• Data Protection Policy
• Health and Safety Policy

---

Document Control

Version	Date	Author	Changes
1.0	[Date]	[Name]	Initial version